CEO Personal Assistant
Communication
-
Reference number: MTNA-HR-10-Jun-24 -
Job type: Permanent -
Kabul
Center
-
Organisation Name: MTN Afghanistan -
MTN Level: 1 -
Posted: 10 Jun 2024
Job requirements
Job Requirements (Education, Experience and Competencies)
Education:
- Bachelor’s degree in Business Administration, Linguistics, or a related field.
Experience:
- Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Proven experience in document translation and interpretation services.
Key Competencies:
- Attention to Detail:
- Ensures accuracy in all tasks and maintains high-quality standards.
Interpersonal Skills:
- Builds and maintains positive relationships with internal and external stakeholders.
- Demonstrates strong interpersonal and communication skills.
Problem-Solving:
- o Identifies and resolves issues efficiently and effectively.
- o Demonstrates resourcefulness and proactive problem-solving abilities.
Flexibility and Adaptability:
- Adapts to changing priorities and works well under pressure.
- Demonstrates flexibility in handling new and unforeseen challenges.
- Professionalism:
- Maintains a high level of professionalism in all interactions and tasks.
- Represents the CEO and the company with integrity and professionalism.
Skills:
- Excellent verbal and written communication skills in both local languages and English.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks and prioritize effectively.
- High level of discretion and confidentiality.
Job description
Job Summary
Mission/ Core purpose of the Job:
The Personal Assistant (PA) to the CEO will provide comprehensive administrative support to the CEO, ensuring efficient management of his schedule, communications, and office activities. The PA will also handle document translation from local languages to English and vice versa and provide interpretation services during meetings.
Duties & Responsibilities
Key Tasks:
Administrative Support:
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.
- Prepare and edit reports, presentations, and other documents as required by the CEO.
- Organize and maintain the CEO’s office, ensuring all necessary supplies are available.
- Plan and coordinate the CEO’s travel arrangements, including flights, accommodations, and itineraries.
Translation and Interpretation:
- Translate documents from local languages to English and vice versa, ensuring accuracy and clarity.
- Review and proofread translated documents to maintain high quality.
- Handle confidential and sensitive information with utmost discretion.
Meeting Coordination and Interpretation:
- Arrange and coordinate meetings with internal and external stakeholders, including preparing agendas, minutes, and follow-up actions.
- Provide interpretation services during meetings, ensuring clear and accurate communication.
- Assist in preparing materials and presentations for meetings.
• Communication Liaison:
- Act as a liaison between the CEO and internal/external stakeholders.
- Ensure smooth communication and information flow within the organization and with external parties.
- Handle incoming and outgoing communications on behalf of the CEO as necessary.
Submission Guideline
Interested Afghan Nationals can send their applications and resumes (with three valid references) by June 16, 2024.
Please mention the name of the position for which you are applying in your email subject line.
Applications received after the deadline and those, which do not meet the requirements mentioned above, will not be considered.
Only shortlisted candidates will be contacted for the interview (s)